Administrative Assistant

***This position is full-time in office*** 

 
ADMINISTRATIVE ASSISTANT (Contingency/Contract Position) 

Sony PlayStation Studios is seeking outstanding talent to join our passionate and creative family in crafting our next high-profile AAA console title. 

  
We are seeking an Administrative Assistant based on location in our LA studio, who will​ ​report directly to the Operations Director. The ideal candidate will possess a combination of project management, communication skills, and a passion for organizational excellence.  Help us create our next AAA title that will stand apart from the rest! 

We are a newly established AAA studio based in Los Angeles, driven by a team of seasoned industry leaders and experienced game developers. Our mission is to create the next groundbreaking AAA original IP while reimagining the development process with a lean and highly efficient approach. We’re seeking talented individuals who share our vision and are eager to join us on this journey. 

Responsibilities:  

As Administrative Assistant in our studio you will support multiple areas of operations, including HR, Admin, IT, Finance and others. This is a broad role with the opportunity to make a significant contribution to our operations. 

Key Responsibilities: 

• Travel coordination:  

• Arrange travel for management and team and assure their needs are met 

• Proactively manage travel schedules to optimize cost 

• Equipment management:  

• Order hardware and other equipment as needed 

• Proactively manage the reserve stock and deploy items to the team 

• Finance administration:  

• Work with the Operations Director on keeping our financial forecast and tracking up to date 

• Input data and generate reports 

• Prepare expense reports for the studio management and team members 

• People Operations: 

• Maintaining and coordinating onboarding process at the studio (make sure new hires have everything they need according to the process (HW, SW, desk, etc.) 

• Direct new team members to appropriate SIE resources including benefit selection, direct deposit, I-9, etc. 

• Coordinating onboarding process with all internal stakeholders 

• Maintain team calendar (absences, TO, SL) 

• After hours / weekend food ordering 

• Maintaining birthday calendar and organizing recognitions 

• Support organizing monthly team gatherings 

• Support organizing quarterly get togethers 

• Support organizing review process 

• Visitor hosting: 

• Manage pre-registration and invites with Security and Facilities 

• Meeting room reservation 

• Manage food orders if necessary 

• IT Support and coordination: 

• Maintain and manage hardware issue list 

• 1st line of defense for team regarding IT issues, like ordering new equipment, or replacing broken equipment from stock 

• Manage and maintain studio space in coordination with Facilities: 

• Organize and maintain space, manage additions of necessary equipment (furniture, lights, heating, cooling) 

• Manage studio storage space 

Qualifications:  

• Associate’s or Bachelor’s Degree in Business Administration, Management, Communications, or a related field  

• 1-2 years of experience in administrative roles or office coordination, preferably in a creative, tech, or entertainment-related industry (previous experience in a games studio is preferred) 

• Proficiency in MS Office Suite (Excel, Word, PowerPoint), and familiarity with project management tools like Trello and Jira  

• Basic understanding of office equipment and the ability to troubleshoot minor issues (printer, scanner, etc.) 

• Experience maintaining highly accurate and organized records, both physical and digital 

• Familiarity with video game development terminology, project management pipelines, and workflows (e.g., agile or scrum methodologies) is a plus 

Skills: 

• Strong verbal and written communication skills for liaising between studio members, departments and external partners 

• Ability to prioritize tasks and handle multiple responsibilities, ensuring deadlines are met under challenging circumstances 

• Ability to multi-task and juggle multiple tasks at once in a creative environment that can change rapidly 

• Attention to detail and pro-active approach in identifying issues and resolving them effectively and efficiently  

• Team oriented and high collaborative in a fast-paced, dynamic work environment 

• Self-starter and able to work with minimal supervision 

• Discretion and confidentiality when dealing with sensitive information 

• A passion for games and understanding of the games culture is a plus when relating to the studio environment